ZAPHIR MAIL
Your legal inbox.
Requests under control.
Zaphir Mail reads, classifies and prioritises legal and compliance requests, attachments, contracts and deadlines. It drafts verifiable replies; your team approves.
URGENT: Order #4521
Re: Commercial proposal
Quote request
Follow-up meeting
Automatic workflow
FEATURES
Everything you need to manage
legal and compliance requests
Semantic Search
Search thousands of emails by content and context. "Find all privacy requests received last month" works.
Attachment Analysis
Contracts, NDAs, policies, opinions and matter files: every attachment is analysed and made searchable with its email.
Draft Replies
AI drafts replies to colleagues, authorities and counterparties from your knowledge base. The professional reviews, edits and sends.
Classification
Emails are automatically categorised: contracts, privacy, disputes, regulatory obligations and urgent requests.
Separate Archives
One knowledge base per matter, company or counterparty. AI responds with the right context.
Any Server
Standard IMAP connection. Works with Exchange, Gmail Workspace, corporate servers, any provider.
AI AGENTS
Four specialized agents for legal & compliance inboxes
Search Agent
Finds emails and attachments. Indicates thread, date, counterparty.
Analysis Agent
Analyses threads, extracts obligations and deadlines, and identifies urgent items.
Response Agent
Generates draft replies based on the knowledge base.
Triage Agent
Classifies, prioritises and routes requests automatically.
EXAMPLE
Legal triage Automated
How it works in practice
A request arrives at legal@company.eu
AI receives it via IMAP and analyzes content + attachments
Analysis Agent identifies: "Urgent DPA request, reply due Friday"
Response Agent searches policies, precedents and approved clauses
Generates a draft with the relevant sources and attachments
The professional reviews, approves (or edits), and sends
EMAIL TASKS
Structured email automation.
No more endless threads.
Guided tasks to extract, summarize, monitor. The system reads email archives, returns verifiable, cited output and keeps operations in your hands.
Critical attachments by matter
Filter by counterparty, matter, date and keyword. Returns contracts and attachments with metadata and risk level.
Decision thread
From fifty emails to one paragraph: decision made, counterparties involved, actions, deadline.
Deadlines in emails
A recurring task that surfaces response terms, renewals, obligations and deadlines buried in the inbox.
Thread report per counterparty
Communication history with a counterparty or authority, with source-email citations.
Pending email triage
Classify by urgency, matter and risk, with suggested actions for every pending request.
Data extraction from emails
Parties, clauses, obligations and deadlines. Structured output ready for matter management or GRC.
Structured output, never free text
Background execution with retry
Every data point cites its source email
Zero forwarding to external services
SECURITY
Your legal inbox stays yours
EU data centers, end-to-end encryption and zero retention: unlike ChatGPT and non-EU solutions, Zaphir never uses your data to train models.
EU data centers
Processing only in the European Union
Secure IMAP
SSL/TLS encrypted connection
Native GDPR
Compliant by architecture
Audit Trail
Complete log of all operations
WHO IT'S FOR
Ideal for managing sensitive and regulatory requests
Legal departments
Route contract requests, opinions and notices, drafting replies anchored to precedents.
Compliance
Classify reports and regulatory requests, surfacing priorities and deadlines.
Privacy & DPO
Handle privacy requests, DPAs and data breaches with every policy and source cited.
Regulatory Affairs
Connect authority communications to obligations, owners and response activities.
Risk & Internal Audit
Collect evidence, requests and follow-ups while preserving a complete audit trail.
Legal Operations
Route requests to the right professional and measure workloads, response times and deadlines.
Ready to transform your legal & compliance inbox?
Request a demo and discover how much time you can save.